DEPARTMENT:  Academic and Education 

REPORTING RELATIONSHIPS:

REPORTS DIRECTLY TO: Facilitators

REPORTS INDIRECTLY TO: Academic and Educational Head, Head of Institute 

JOB PURPOSE: To support Facilitators by assisting them

KEY RESPONSIBILITIES

• Reinforce lessons presented by facilitators by reviewing with students in small groups or one-on-one.
• Help facilitators with recordkeeping, tracking attendance etc.
• Help facilitators prepare for lessons
• Help facilitators prepare for lessons by gathering materials ready 
• Help supervise the students in class and during practical sessions
• Perform any other duties assigned from time to time.

KEY RELATIONSHIPS (INTERNAL/EXTERNAL)

• Facilitators
• Students

SUPERVISION RECEIVED

• Facilitators
• Head of Institute 

SUPERVISION OF OTHERS

• Students

Qualifications and Experience  

A Bachelor’s degree in Business Administration, Economics, Entrepreneurship or Marketing with 3-5 years of post-graduate experience in industry, production, marketing or teaching.

Competencies

The Ideal candidate must be:

• Innovative and creative
• Be willing and able to learn quickly
• Able to work with young people
• Patient and Tolerant
• Amiable and be a team player.

Reports To: Procurement Manager

Job Purpose

To assist the Procurement Manager and ensure procurement policies and procedures are adhered to.

Key Responsibilities

• Assist in the purchase materials and supplies needed to support the day-to-day operations of DTI.
• Assist in establishing an effective mechanism to ensure that stock are replenished
• Assist in sourcing for competitive quotations for price, quality and delivery conditions
• Assist in confirming orders with suppliers, follow up deliveries and liaise with the accounts office to ensure suppliers are paid promptly.
• Perform day-to-day administrative functions within the procurement department
• Plan and supervise class projects, field trips, visits by guest speakers or other experiential activities, and guide students in learning from those activities.
• Collaborate with teachers and administrators in the development, evaluation, and revision of school programs.

1. Safeguarding
2. Gender programming
3. Community projects
4. School to work transitions
5. Workplace experience

• Perform any other duties that may be assigned from time.

Key Relationships:

Internal:  Finance, Stores

External: Suppliers

QUALIFICATIONS & EXPERIENCE

The ideal Candidate must possess:

• A minimum of an HND in Management Studies/Purchasing and Supply or related field 

• Two (2) years relevant experience post National Service. 

Competencies

• Proactive
• Good Interpersonal and Communication skills
• Organized and able to multitask
• Able to manage time effectively

REPORTS TO: Director of Institute

JOB PURPOSE: To provide coordination and leadership for the Administration, and Human Resources Management functions of the Institute.

KEY RESPONSIBILITIES

• Provide leadership and coordination in the preparation of the Administration budget and manage the budget within the approved limits.

• Ensure the availability of all the logistics required for running the Institute.
• Create a safe and conducive environment for teaching and learning. 
• Set objectives for direct reports and monitor and evaluate their performance periodically.
• Plan and supervise class projects, field trips, visits by guest speakers or other experiential activities, and guide students in learning from those activities.
• Collaborate with teachers and administrators in the development, evaluation, and revision of school programs such as:

• Safeguarding
• Gender programming
• Community project
• School to work transitions
• Workplace experience

• Ensure the efficient running of all Units under jurisdiction namely: 

Human Resource

• Lead in the manpower planning process for the Institute.
• Advise the Director of Institute on all HR related matters.
• Initiate the development of HR initiatives that enhance staff morale and productivity. 
• Ensure that Job Descriptions are prepared for all the positions in the organization.
• Advertise vacant positions and facilitate the recruitment of suitable candidates.
• Develop and maintain the Institute’s human resources policies and procedures and ensure adherence to the policies.
• Build a culture of discipline and execution through the role out of the HR policies
• Undertake salary surveys to ensure that the Institute’s compensation and benefits remain competitive.
• Coordinate the annual performance management process for staff and faculty.
• Facilitate the identification of administrative staff and faculty training needs in conjunction with Department heads.
• Plan and lead professional development activities for staff and faculty. .
• Ensure the health and safety of students, staff and faculty.
• Ensure that the appropriate grievance handling and disciplinary procedures are in place.
• Carry out any other duties that may be assigned from time to time.

Stores

• Ensure that all frequently used items are well stocked throughout the year.
• Put in place systems and structures to minimize pilferage and loss at the stores.

Transport

• Maintain inventory of all vehicles of the Institute

• Monitor and review all logging activities on the Institute’s vehicles

• Ensure that all Company vehicles are in good shape and go for regular maintenance.

Qualifications and Experience

• First Degree in Business Administration with HR, a Masters would be an added advantage. 
• A minimum of Eight (8) years’ experience in a similar role with at least three years (3) in a management role.

REPORTS TO: Chief Financial Officer

JOB PURPOSE

To ensure timely receipt of all payments due the institute as well as perform diversified accounts payable functions in line with Financial and other organizational  policies.

Key Accountabilities

• Handle the preparation of all student bills and follow up to ensure timely settle
• Receive fees and other payments by cash, cheques and money transfers.
• Post daily receipts and maintain Accounts receivable documentation.
• Handle cash and deposits using proper accounting procedures and documentation.
• Monitor all receipts and payment vouchers.
• Ensure timely deposit of payments are made to the Bank.
• Process journal entries and online payments and transfers.
• Maintain cash and ledger books accurately.
• Update receivables by totalling unpaid fees.
• Initiate collections on post- due accounts.
• Maintain accurate payment procedures.
• Determine the propriety and accuracy of all expenditures.
• Maintain accounting ledgers by verifying and posting account transactions.
• Handle the preparation of all student bills..
• Monitor all receipts and payment vouchers.
• Manage the Petty Cash System in the office.
• Disburses petty cash by recording entry; verifying documentation. 
• Ensure timely deposit of payments are made to the Bank.
• Prepare Bank reconciliations
• Process journal entries and online payments and transfers
• Maintain cash and ledger books accurately
• Initiate collections on post- due accounts
• Plan and supervise class projects, field trips, visits by guest speakers or other experiential activities, and guide students in learning from those activities.
• Collaborate with teachers and administrators in the development, evaluation, and revision of school programs such as

1. Safeguarding
2. Gender programming
3. Community project
4. School to work transitions
5. Workplace experience

• Perform any other duties that may be assigned from time to time.

KEY RELATIONSHIPS

Internal: Other Departments

External: GRA, SSNIT

QUALIFICATIONS AND EXPERIENCE

The ideal candidate should possess:

• A degree in Accounting  or Finance  or a part professional qualification in  ACCA/ ICA /CIMA/CPA 
• Must have a minimum of 6 years  relevant experience in Accounting or Finance

• Have an analytical mind and be comfortable with numbers
• Possess excellent interpersonal and communication skills.
• Computer literacy (familiarity with Excel, and  other Accounting Software/ applications)

DEPARTMENT:  Academics and Education 

REPORTS DIRECTLY TO: Librarian

REPORTS INDIRECTLY TO: Academic and Educational Head, Head of Institute 

JOB PURPOSE: To support Librarian by assisting them

Key Responsibilities

The librarian assistant shall assist the Librarian with the following roles:

• General management of the library and supervising library patrons.
• Assist with daily tasks of the library such as issuing library materials, checking out/in library materials, collecting late charges, and determining outstanding materials.
• Carry out classification and cataloguing of resources using the Library Management System. 
• Assist learners to identify, locate and access the information they require
• Examine books for damage; repair or facilitate repairs when necessary.
• Perform appraisal and “weeding” of library materials at assigned periods
• Create an environment that is conducive for active and participatory learning using resource-based instructional practices.
• Oversee the management of the library in the absence of the Librarian 
• Perform any other duties assigned from time to time

Qualification & Experience

• Bachelor of Arts/Education in Information Studies/Librarianship with two years’ experience in a similar role.
• Must have completed National Service
• Skills in IT will be an added advantage 

Key competencies

• Excellent written and verbal communication
• Working knowledge of the Library of Congress Classification Scheme
• Proficient in Microsoft Office Suite.
• Working knowledge of office equipment and accurate keyboarding skills necessary to manage clerical and cataloguing duties.

REPORTS TO: HR Manager

JOB PURPOSE: To provide administrative services to the institute.

KEY RESPONSIBILITIES

• Schedule an communicated meetings
• Develop and maintain a filing system
• Assist in the preparation of reports and other documents
• Provide general support to visitors
• Maintain a contact list for the institute
• Act as point of contact for internal and external clients.
• Ensure the availability of all the logistics required for running the department.
• Perform any other duties as assigned.

Qualifications and Experience

• First Degree in Business Administration, 2 years’ experience in similar role
• Working knowledge of office equipment

Competencies

• Strong organizational skills
• Ability to multitask
• Excellent oral and written communication skills
• Attention to detail